General Affairs/Admin Assistant Officer, Construction (Jakarta)

Job Position: GA/Admin Assistant Officer
Job Location: South Jakarta
Responsibilities:

Manage day-to-day all administrative tasks to ensure the smooth operation of the project office
Ensure, Procurement & Control of Office’s Facilities in good condition/in stock: Stationery, Photocopy, Meeting Room, Business Card & Office Desk Etc.
Ensure, Procurement & Control of Office’s Pantry Supply in good condition/in stock: Water, Sugar, tea, coffee, afternoon snack, Etc.
Coordinate with vendors and service providers for office maintenance and other administrative services.
Organize and schedule meetings, appointments, and events, preparing necessary materials and taking minutes when required.
Coordinate with travel agents for new/renewal of Expatriate VISA/KITAS arrangement
Ticketing & Hotel Arrangement
General Administration; Managing documents, correspondence and filling
Expatriates Support; apartment/housing, facilities & utilities (water, internet, electricity, gas, pest control etc.
Fleet Management; Daily coordination with driver and user, Bluebird’s user usage control
Petty Cash
Operational Cost Control
Incoming Invoices Checking
Company Event arranging
Site and other facilities supervision
Coordinate with vendor

Qualifications:

Bachelor’s of Management, General Affair, Administration, Accounting, Finance,
Minimal 3-5 years experience in General Affairs/Administration role (preferably in Construction company),
Fluent in English, Commercial Negotiation Skills, Detail Oriented, Multi-tasking and proficiency in Microsoft Excel and Microsoft Word.