Office Manager (Finance, General Affairs, Human Resources) – Investment Company

About Our Client

Currently we are working on behalf of Investment Company and looking for Office Manager with Finance, General Affairs, and Human Resources experience.

Requirements

  • 8 years experience in handling General Affairs, Human Resources, and Finance
  • Bachelor degree in any background
  • Understand BPJS, taxation, and general affairs in office
  • Knowledge of Human Resource and Indonesian labor law
  • Can build excellent communication between departments
  • Good interpersonal and analytical skill

Responsibilities

Office / GA Related

  • Supervise all administrative jobs in the office (including but not limited to organizing meetings for the directors, managing their journal, booking overseas travel and accommodation, incoming and/or outgoing courier and mails, pantry supplies)
  • Maintain and upkeep office equipment’s (consist of IT infrastructure & network connection)
  • Maintain and upkeep office cars (including renewal of car permit)
  • Maintain health and safety protocols (consist of regular swab test, pest control)
  • Contact person with office building management
  • Assist in organizing office events (including annual investors meeting)
  • Liaise with hotels (for guests accommodation in Jakarta and/or office events)
  • Supervise office boys and drivers

HR & Payroll related

  • Cooperate with tax consultant to process monthly payroll and BPJS payments
  • Cooperate with tax consultant for employee annual withholding tax return
  • Review timesheet of office boys and drivers
  • Maintain employees records up to date (including annual leave records)
  • Contact person for staff medical insurance with insurance company

Finance and tax related

  • Prepare for all payments (including staff expense claims) via e-banking and/or by cheque. This includes payments for the the company + some other smaller investment entities.
  • Prepare the payment vouchers with supporting documents for Finance review.
  • Prepare bank movement summary detailing out the payments made and file the payment vouchers and supporting documents
  • Maintain bank accounts (monthly bank statements and open new bank accounts when necessary)
  • Maintain petty cash payments and supporting documents
  • Process FX transaction (USD/IDR) with banks
  • Liaise with tax consultant to process monthly tax payment and filing (VAT and withholding taxes)
  • Contact person with virtual office providers for some other investment entities

 

If You Wish To Apply Please send your CV to: salmin@potentiahr.com

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